Production guidelines

Production guidelines for Genloc authors and presenters

We arrange professional meetings in order to learn from each other.

The main purpose of our satellite conference in Vilnius and our full day session in Wroclaw is to advance genealogy and local history as professional fields of knowledge. We meet as engaged professionals in order to present new results, to discuss new methods, and to develop the communities in which we work.

During the last ten or fifteen years we have seen several new initiatives in the way people organise sessions and conferences. Genloc supports this trend. The goal has been to make meetings more lively, engaging and useful. We have designed the meetings in Vilnius and Wroclaw with this in mind.

We therefore ask all presenters to prepare their contribution in two different formats.

The written document

The written document will be published several weeks before the meeting, on the Genloc website (in the case of Vilnius) and on the IFLA website (in the case of Wroclaw). When the text is available on the web in advance, interested participants may read it before the meeting, and consult it immediately after (or even during) the meeting.

This text should be a professional contribution that presents new results or ideas of interest to your colleagues in other countries and institutions. The academic paper based on empirical research is just one type of text (genre or format) that could be used. Other possible formats are the project report, the professional essay, the case study, or the review of recent research in a relevant area.

We expect these texts to be of medium length, from about 8 to about 20 pages. Authors should write with a professional readership in mind. Librarianship has important theoretical foundations. But since the great majority of librarians are engaged in practical (or applied) work, we encourage authors to demonstrate or illustrate the practical relevance of what they present.

For many authors, conference contributions are a first step towards formal publication in academic or professional journals. We encourage you to explore this possibility.

The oral presentation

The oral presentation requires a different approach. The purpose of the lectures is to create interest and discussion and not to convey information. People who want and need information can always read your paper and follow its references to additional sources. 

We have organised our sessions in the form of  “lightning speeches” (similar to the Pecha Kucha format) combined with small table discussions. We recommend that you use your time on the stage to engage the audience, and to promote lively discussions afterwards, by presenting only a few central topics or ideas. We encourage you to illustrate these topics with slides that are visually exciting.

In the strict Pecha Kucha  format, presenters should go through 20 slides, using 20 seconds on each. Creating lectures in the Pecha Kucha format is excellent training for presenters. We will not be that strict, but our lecturers will get at most ten minutes – and feel free to use five! If you aim at two to three slides per minute, you will get a good visual impact.

And please note that it often takes more time to develop an eight minute visual lecture than a twenty minute textual lecture. For presentations at international conferences my personal experience has been: selecting and editing the slides for a lightning talk take between half an hour and an hour per slide.

Testing the talk with the slides – over and over again –  takes several hours more. This easily adds up to twenty hours of quite intense work – three of four full working days – assuming that I know my subject beforehand.


Tord Høivik

Senior consultant, Oslo and Akershus University of Applied Sciences, Norway

Gjerdrum, 2th May, 2017.

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